GRIZZLY FLATS FIRE SAFE COUNCIL
Minutes of the May 7, 2011 Meeting
Grizzly Flats Fire Station #35, Grizzly Flats, California

 
  1. Call to Order
    The regular meeting of the Grizzly Flats Fire Safe Council was called to order by Chairman Mark Almer at 9:02 a.m. in the Grizzly Flats Fire Station 35.
     
  2. Flag Salute
    The Flag salute was led by Mel Kelley.
     
  3. Roll Call
    Council Member attendance was by sign-in sheet . (Attached)
     
  4. Public Comments
    None.
     
  5. Approval of Agenda
    Sandi Bush moved and Charlie Lukes seconded a motion to approve the Agenda as amended.
    MOTION CARRIED UNANIMOUSLY.
     
  6. Approval of the Minutes of the April 2, 2011 Meeting
    Mel Kelley moved and Charlie Lukes seconded a motion to approve the minutes as submitted.
    MOTION CARRIED UNANIMOUSLY.
     
  7. Treasurer's Report
    Kathy Melvin reported a balance of $15,173.16. Statement attached.
     
  8. Council Member Comments
     
    1. Chairman Almer noted that according to the by-laws that a Nominating Committee needed to be formed for the year 2011/2012 election of officers. He called for volunteers. Charlie Lukes, Terry Henderson, Charlene Ank, and Phill Dayton volunteered.
       
    2. Charlene Ank, asked the council to purchase a coffee pot for use at Council meetings and other Council events. There was considerable discussion. Phill Dayton offered the use of the Firehouse coffee pot with the stipulation that it be available for use in the Firehouse. Terry Henderson moved and Steve Hupner seconded a motion to purchase a coffee pot.
      The MOTION PASSED WITH PHILL DAYTON OPPOSED.
       
    3. Phill Dayton stated that he believed that the Council’s Mission Statement needed to be reviewed to better reflect the needs of the community. There was lengthy discussion. A committee was formed consisting of Phill Dayton, as Chairman, Sandi Bush, Liz Lawless, and Steve Hupner. They are to report back to the Council with their recommendations. Chairman Almer noted that any recommendations must be approved by the full council.
       
  9. Unfinished Business
     
    1. Shaded Fuel Breaks
      In the absence of Barry Callenberger, Sandi Bush reported that the contract for GF 6/7 has been awarded to Paul Roen Company. With an expected starting date within two weeks.
       
    2. Resource Advisory Council.
      Ray Nutting reported that the committee could not make a decision due to the fact that all three groups lacked a quorum. All grants applied for have been funded.
       
    3. Active Grant Proposals.
      Steve Hupner reported that there was nothing to report at this time.
       
    4. BBQ Fundraiser.
      Terry Henderson reported that organization is going well. Kathy Melvin passed out tickets to each Council Member to sell. Terry noted that Supervisor Ray Nutting will again conduct the Auction.
       
    5. AT&T Meeting
      Mark Almer reported that he and Steve Hupner met with AT&T representatives along with Supervisor Nutting. There was discussion about the phone outages in February and the lack of a generator for emergency phone service. There was also discussion about possibly building a facility to house the generator so as to prevent theft of important components of the generators and other machinery. It was also reported that we are no longer on the ‘hell no list’ for cell enhancement we are now on the’ back burner’ list.
       
    6. Fuel Reduction Workshop.
      Mark praised Steve Hupner and the whole team for an outstanding effort. Steve also thanked and praised the workshop team saying that it was an excellent workshop but unfortunately there were only 5 attendees. There was discussion about how we can better advertised exactly what the Fire Safe Council does and how to accomplish this goal. We will again have an information table at Burger Night to pass out materials and answer questions.
       
    7. Bridge Visibility Safety Project.
      Mark reported that he had met with PG&E and that they seemed agreeable to the eliminating of their poles within the project area. Don Spear suggest a site meeting between he, Steve Hupner and Mark Almer. A tentative date of Friday, May 13, 2011 was set. This will be a two phase project. 1. Will be the felling of the trees and 2. Will be the clean- up of the felled trees.
       
    8. Trestle Trail Clean-up.
      Dennis Henderson, passed around another sign-up sheet for those who had not volunteered previously. He asked that all meet at the entrance to Trestle Trail, off Caps Crossing, at 8 a.m. on Saturday, May 21, 2011. Ray Nutting gave a brief history of the Caldor Railroad and the trail.
       
    9. Annual Grizzly Clean-Up.
      Sandi Bush reported that the date of September 24 has been set and will pass around a sign-up sheet for volunteers at the next meeting.
       
  10. New Business
     
    1. None.
       
  11. Agency Representation
     
    1. District 2 Supervisor's Report - Supervisor Nutting presented the 5 different alternatives that have been drafted for the Re-districting of El Dorado County. He went over each alternative and what it would mean to Grizzly Flats. He encouraged the council members to study the recommendations and to voice their opinions. The maps can be found on line at the El Dorado County web site.
       
    2. PFD Report - Chief Gill noted that they have had 185 calls for service to date, this year.
      His complete report is attached.
       
    3. DOT Report - Don Spear reported that dirt road grading is almost competed. They will start working on storm clean-up soon.
       
    4. GFCSD Report - Rich Englefield reported that the CSD was moving forward with the System Improvement Project. The reservoir lining project is still on hold as they have yet to determine the method of financing. There will be an election of Board Members this year.
       
    5. USFS Report - None.
       
    6. CALFIRE - None.
       
    7. SHERIFF - None.
       
    8. HVFSC - None.
       
    9. CERT - Rob Janzen reported that with the change being made to the pagers that all CERT Members, except 2, are without working pagers. They will only be able to respond to calls by listening to Ham Radio. He also reported that despite the hope that they would be able to hold a CERT Academy locally that OES wants the workshop held in a more central area. It will be held in Placerville.
       
    10. EDCFSC - Rich Englefield reported that an RFP for the Executive Coordinator has been posted on the FSC web site. The funding for Senior Assistance will help 40 more applicants and then it will be terminated. He encouraged our participation in the county board and regular meetings that are held on the 4th Wednesday of each month.
       
  12. Committee Reports
     
    1. Newsletter - Terry Henderson reported that the next Newsletter will be published July 1st. Mark will do an article about the power outages . Sandi Bush volunteered to do an article reviewing the role of the Fire Safe Council in the community. And the BBQ will be advertised.
       
    2. Defensible Space - None
       
    3. Unit Coordinator - Mark Almer noted that he had packets for any Unit Leader that might need them.
       
  13. Community Announcements
     
    1. Dan Lauther reported that the "Walk in the Woods", was scheduled for Saturday, May 14th. Burger Nights will start on June 10th and run until August 26th.
       
  14. Agenda Items for June 4th meeting. - Nominating Committee. AT&T. 2011/12 Budget.
     
  15. Adjournment - The meeting was adjourned at 11:58 a.m.
Respectfully submitted:
SANDI BUSH, Secretary

 
 



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