REQUEST FOR PROPOSAL
FOR CONTRACTED SERVICES TO THE
EL DORADO COUNTY FIRE SAFE COUNCIL
 
RELEASE DATE: September 14, 2009
SITE VISIT: October 7, 2009 10:00 a.m. at the Grizzly Flats Community Church, 5061 Sciaroni Road, Grizzly Flats, CA
CLOSING DATE: Proposals must be mailed to the address below and postmarked no later than October 23, 2009
PROJECT TITLE: GRIZZLY FLATS SHADED FUEL BREAK GF5 FUELS REDUCTION PROJECT

 
CONTACT PERSON:
 
Vicki D. Yorty,
Executive Coordinator
El Dorado County Fire Safe Council
P.O. Box 1011
Pollock Pines, CA 95726
(530) 620-3887
Email: EDCFiresafe@comcast.net
 
Barry Callenberger
Project coordinator
530-306-4896
EMAIL: WLDLND@AOL.COM

INTRODUCTION

The El Dorado County Fire Safe Council (EDCFSC) has received grant funding from the United States Forest Service through the California Fire Safe Council Clearinghouse. The purpose of this grant is to plan and perform strategic fuels reduction to reduce the threat of catastrophic wildland fire to the community of Grizzly Flats, California. This area is identified as a high priority fuels reduction area in the El Dorado County Community Wildfire Protection Plan. Grizzly Flats is located in Eldorado County east of Somerset and east of state highway 16.

BACKGROUND

Grizzly Flat has been identified as a community at Risk in the Federal Register. Access to the community is via a two-lane county road in the heart of a high fire hazard area. This project is one of a series of Fuel Breaks that will eventually surround the community of Grizzly Flat providing protection of a large wildfire
 
Internally the problems are: violations of the California Public Resources Code (4291); the threat of fire cutting off evacuation routes and routes of travel for fire suppression equipment; and the elementary school being unable to evacuate. The Grizzly Flats Community Services District has numerous water production facilities, which are located in high fire fuels areas. Additionally, there is a threat of wildfire coming from the Consumnes River drainage area, located to the south, as well as a threat from the west and south west, as this is the predominate wind direction. There is also a threat from the north and northeast from a strong, northerly flow during the fall and late summer.

PROPOSAL

The project will treat brush and small trees along the western and northwestern edge of the Grizzly Flat Community to continue the shaded fuel break Grizzly Flat GF 4. This fuel break is designed to provide protection to the community from a fire originating on the western side of Grizzly Flat. It is from the west that the wind blows throughout much of the summer months

RESPONSIBILITIES / SCOPE OF WORK

Project Description:
The project is located on ground with much of the area over 30% slope making it difficult to use mechanical equipment to treat the fuels and limb up the trees mechanical mastication may occur on ground that is accessible to ground based equipment. The general project area is the northwestern boundary of Grizzly Flats Community Services District boundary northward from Grizzly Flat Road (Logan's Grade) to the eastern property line of Sierra Pacific Industries property off of String Canyon. See the attached map it is Project GF5. This Request for Quote is for the Federal Grant that has been awarded and includes approximately 213 acres. The preferred treatment is mastication with hand liming of the residual trees and may require hand treatment in areas too steep for equipment.
 
Shaded Fuel Break:
The GF 5 shaded fuel break will be constructed as a linear feature 200 to 500 feet wide. The fuel break is generally constructed using a combination of treatments described below. The object of the treatment is to reduce surface and ladder fuels and to protect structures from a wildfire.

PRESCRIPTION / TREATMENT

Mastication:
The use rubber tired or tracked vehicles to cut, chip, and scatter all shrubs and small trees up to 10" (diameter at breast height, 4 1/2 feet above the ground on the uphill side) dbh on site. Trees should be spaced approximately 20 feet between the boles of the remaining trees. Trees in order of importance and to be retained on site if possible: 1) Sugar Pine,2) Dogwood 3)Ponderosa Pine, 4) Doug Fir 5) Black Oak, 6) Cedar, 7) White fir. Retention of these trees is important but meeting the spacing requirements is still the important consideration. All trees not removed will be limbed up in the project area up to 10 feet above the ground surface
 
Brush cover should be reduced by creating a mosaic of treated and untreated shrubs. Openings between shrubs should be twice the height of the shrubs and 75%-90% of the shrubs should be treated. Brush that is treated should be cut to the maximum of 6 inches in height. No individual pieces of cut material should be greater than 4 feet long. All masticated stumps should be cut to within 6 inches of the ground. No debris should average more than 6 inches in depth over the entire project area. All cut vegetation will be kept within the unit boundaries. Any cut vegetation falling into ditches, roads, road banks, trails, or adjacent units should immediately be removed.

Hand Thin:
Hand thinning and pile burning or chipping should be accomplished using a hand crew with chainsaws. The contractor will be required to cut material up to 10"dbh with 20'x20' spacing between leave trees. All brush species will be cut. All uncut trees will be limbed up to 10 feet above the ground and limbed material treated by chipping or piling for burning. Trees in order of importance and to be retained on site if possible: 1) Sugar Pine,2) Dogwood 3)Ponderosa Pine, 4) Doug Fir 5) Black Oak, 6) Cedar, 7) White fir. Retention of these trees is important but meeting the spacing requirements is still the most important consideration. All trees not removed will be limbed up in the project area up to 10 feet above the ground surface.

Piling and Pile Burning:
All dead and down material greater than 1 inch in diameter and up to 10 inches in diameter and all cut material regardless of size will be piled in piles for burning. Piles should be constructed compactly beginning with a core of fine fuels and minimizing air spaces to facilitate complete combustion. Piles will be constructed no taller than 5 feet nor wider then 6 feet in diameter and located away from trees to prevent damage to the residual trees when burning, each pile will be lined with fire line a , minimum of 3 feet wide. Piles will be covered with water resistant paper a 4'x4' square to cover the fine material in the center of the piles.
 
Contractor will be required to get all necessary permits for burning and burn the piles in coordination with the project coordinator and they local fire protection district after the rainy season has started. Contractor will be required to have a fire engine on site during the burning and to provide a small engine for patrol. The engine specifications must meet the US Forest Service specifications for a Type III or Type IV engine As the piles burn down the contractor must push the unburned material on the inside of the fire line into the pile to burn up all pile residual.
 
Chipping:
Chipping will be used as an alternative to burning near homes and where access permits the chipper to be brought close to the cutting area. The chips may be removed from the site and converted to energy for other products or scattered throughout the project area.
 
Identification of Protected Species or Other Critical Resources:
With all environmentally sensitive areas, identification and avoidance during project implementation is important. Should any sensitive resources be found during project implementation, the area should be avoided until the appropriate agencies review the situation.
 
If burning is chosen the appropriate permits must be acquired for the Eldorado County Air pollution Control District and the local CDF and/or Pioneer Fire Protection District.
 
Final treatment areas will be dependent on property owner's permission. Please prepare bids for the project based on a cost per acre and a cost per hour for the crew and equipment (crew with chainsaws, transportation, and chipper).
 
Other responsibilities of the Contractor include:

  1. Contractor will work with the El Dorado County Fire Safe Council and the Grizzly Flats Fire Safe Council to insure compliance with the guidelines, conditions and criterions of the grant.
     
  2. Contractor will include enough layout time and supervision time in bid to assure public safety and compliance with property owner and FSC requirements.
     
  3. Contractor will be sensitive to and responsive to property owner's desires within the objectives of the Grant and this contract.
     
  4. Contractor will be responsible for crew's safety and sanitation needs.
     
  5. Contractor shall comply with all established administrative processes (monthly contractor's reports and invoicing) of the EDCFSC. Payments will be made within 30 days of approval by the Project Coordinator of invoices submitted by the Contractor.
     
  6. Contractor shall attend a pre-operations site visit. The meeting will start at the Grizzly Flats Community Church at 10 a.m. on Wednesday, October 7, 2009 with the Project Coordinator and representatives of the Grizzly Flats FSC to review job specifications.
     
  7. Contractor will protect any areas from disturbance that have been identified as an archaeological site, endangered plant or animal habitat, or watercourses. These areas, if any, will be discussed at the pre-operations meeting and will be flagged with orange and black striped flagging as equipment exclusion zones.
     
  8. Contractor will be responsible for ensuring protection of structures, property improvements, power lines and other utilities.
     
  9. Residual trees will be pruned up to 10 feet above the surface to reduce ladder fuels.
     
  10. Residual trees will be protected from skin ups and damage.
     
  11. Work under this Agreement shall be completed no later than July 30, 2010. The work is planned to occur during the Fall and Winter 2009 and the Spring 2010.
     
  12. The following fire plan will be used by the contractor awarded the contract


 
FIRE PLAN FOR CONSTRUCTION AND SERVICE CONTRACTS
6-14-2006
(Ref: FSH 6309.32 and 6309.11)

  1. SCOPE:
     
    The provisions set forth below outline the responsibility for fire prevention and suppression activities and establish a suppression plan for fires within the contract area. The contract area is delineated by map in the contract. The provisions set forth below also specify conditions under which contract activities will be curtailed or shut down.
     
  2. RESPONSIBILITIES:
     
    1. Contractor
       
      1. Shall abide by the requirements of this Fire Plan.
         
      2. Shall take all steps necessary to prevent his/her employees, subcontractors and their employees from setting fires not required in completion of the contract, shall be responsible for preventing the escape of fires set directly or indirectly as a result of contract operations, and shall extinguish all such fires which may escape.
         
      3. Shall permit and assist in periodic testing and inspection of required fire equipment. Contractor shall certify compliance with specific fire precautionary measures in the fire plan, before beginning operations during Fire Precautionary Period and shall update such certification when operations change.
         
      4. Shall designate in the fire plan and furnish on Contract Area during operating hours a qualified fire supervisor authorized to act on behalf of Contractor in fire prevention and suppression matters.
         
      5. Shall complete the Contractor's Plan Regarding Personnel and shall furnish the Contracting Officer (CO) with a copy prior to commencing work at the site. Shall currently advise the CO of any changes in personnel as the changes occur. Shall revise Section 6.B to reflect current activities upon request of the CO.

       
    2. Forest Service
       
      The Forest Service may conduct one or more inspections for compliance with the fire plan. The number, timing, and scope of such inspections will be at the discretion of agency employees responsible for contract administration. Such inspections do not relieve the Contractor of responsibility for correcting violations of the fire plan or for fire safety in general, as outlined in paragraph 2.A above.
       

     
  3. TOOLS AND EQUIPMENT:
     
    The Contractor shall comply with the following requirements during the fire precautionary period as defined by unit administering contracts unless waived in writing:
     
    The Fire Precautionary Period is _August 15, 2009_to Official end of fire season.
     
    Contractor shall equip each operating tractor and any other internal combustion engine with a spark arrester, except for motor vehicles equipped with a maintained muffler as defined in C.P.R.C. Section 4442 or tractors with exhaust-operated turbochargers. Spark Arresters shall be a model tested and approved under Forest Service Standard 5100-1a as shown in the. National Wildlife Coordinating Group Spark Arrester Guide, Volumes 1 and 2, and shall be maintained in good operating condition.
     
    Contractor shall meet minimum requirements of Sections 4427 and 4428 of the California Public Resources Code (C.P.R.C.). Fire tools kept at each operating landing shall be sufficient to equip all employees in the felling, yarding, loading, chipping, and material processing operations associated with each landing. Fire equipment shall include two tractor headlights for each tractor dozer used in Contractor's Operations. Tractor headlights shall be attachable to each tractor and served by an adequate power source.
     
    Where cable yarding is used, Contractor shall provide a size 0 or larger shovel with an overall length of not less than 46 inches and a filled backpack can (4 or 5 gallon) with hand pump within 10 feet of each tail and corner block.
     
    Trucks, tractors, pickups and other similar mobile equipment shall be equipped with and carry at all times a size 0 or larger shovel with an overall length of not less than 46 inches and a 2-1/2 pound axe or larger with an overall length of not less than 28 inches.
     
    Contractor shall equip each internal combustion yarder, fuel truck, and loader with a fire extinguisher for oil and grease fires (4-A:60-B:C).
     
    Contractor shall equip each mechanized harvesting machine with hydraulic systems, powered by an internal combustion engine (chipper, feller/buncher, harvester, forwarder, hot saws, stroke delimber, etc), except tractors and skidders, with at least two 4-A:60-B:C fire extinguishers or equivalent. In addition, concentrations of wood dust and debris shall be removed from such equipment daily. Additional extinguishers and sizes may be required at landings in accordance with Section 5.
     
    Each power saw shall be equipped with a spark arrester approved according to C.P.R.C. Section 4442 or 4443 and shall be maintained in effective working order. One fire extinguisher meeting specifications of C.P.R.C. Section 4431 shall be kept with each operating power saw. A size 0 or larger shovel with an overall length of not less than 38 inches shall be kept with each gas can but not more than 300 feet from each power saw when used off cleared landing areas.
     
    Contractor shall meet minimum requirements of Section 4430 of the California Public Resources Code (C.P.R.C.). Contractor shall provide a water tank truck or trailer on or in proximity to Contract Area during Contractor 's Operations hereunder during Fire Precautionary Period unless otherwise agreed. When Project Activity Level B or higher is in effect, a tank truck or trailer shall be on or immediately adjacent to each active landing unless otherwise excepted when hot saw technology is being used. See Section 5 for specific contract requirements.
     
    The tank shall contain at least 300 gallons of water available for fire suppression. A water sprinkling tank truck will meet this requirement if provision is made to insure that the minimum of 300 gallons is available for fire suppression at all times. Ample power and hitch shall be readily available for promptly and safely moving tank over roads serving Contract Area. Tank truck or trailer shall be equipped with following:
     
    Pump, which at sea level, can deliver 23 gallons per minute at 175 pounds per square inch measured at the pump outlet. Pumps shall be tested on Contract Area using a 5/16 inch orifice in the Forester One Inch In-Line Gauge test kit. Pump shall meet or exceed the pressure value in the following table for nearest temperature and elevation:
     
    Temp Sea Level 1000 Ft. 2000 Ft. 3000 Ft. 4000 Ft. 5000 Ft.
    55 179 23 174 23 169 23 165 22 161 22 157 22
    70 175 23 171 23 166 22 162 22 158 22 154 22
    85 171 23 168 23 163 22 159 22 155 22 151 21
    100 168 23 164 23 159 22 155 22 152 22 148 21
      PSI GPM PSI GPM PSI GPM PSI GPM PSI GPM PSI GPM

    Temp 6000 Ft. 7000 Ft. 8000 Ft. 9000 Ft. 10000 Ft.
    55 153 22 150 21 146 21 142 21 139 21
    70 150 21 147 21 143 21 139 21 136 20
    85 147 21 144 21 140 21 136 20 133 20
    100 144 21 141 21 137 20 133 20 131 20
      PSI GPM PSI GPM PSI GPM PSI GPM PSI GPM

     
    The pump outlet shall be equipped with 1-1/2 inch National Standard Fire Hose thread. A bypass or pressure relief valve shall be provided for other than centrifugal pumps.
     
    300 feet of 3/4-inch inside diameter rubber-covered high-pressure hose mounted on live reel attached to pump with no segments longer than approximately 50 feet, when measured to the extreme ends of the couplings. Hose shall have reusable compression wedge type 1-inch brass or lightweight couplings (aluminum or plastic). One end of hose shall be equipped with a coupling female section and the other end with a coupling male section. The hose shall, with the nozzle closed, be capable of withstanding 200 PSI pump pressure without leaking, distortions, slipping of couplings, or other failures.
     
    A shut-off combination nozzle that meets the following minimum performance standards when measured at 100 P.S.I. at the nozzle:

     

    G.P.M.

    Horizontal Range

    Straight Stream

    10

    38 feet

    Fog Spray

    6 - 20

    N/A

    Sufficient fuel to run pump at least 2 hours and necessary service accessories to facilitate efficient operation of the pump.
     
    When Contractor is using Hot Saw Technology, an additional 500 feet of not less than one (1) inch outside diameter serviceable hard rubber poly or rubber lined or fiber jacket rubber lined (FJRL) hose shall be immediately available for use and be capable of connecting to the 300 feet of hose and appurturances in (2) and (3) above. Synthetic hose may be used by agreement.
     
    1. Any additional fire plan requirements:
      _________________________________________________________________
      _________________________________________________________________
      _________________________________________________________________
      _________________________________________________________________

     
  4. GENERAL
     
    1. State Law. The Contractor shall comply with all applicable laws of the State of California. In particular, see California Public Resource Codes.
       
    2. Permits Required. The Contractor must secure a special written permit from the District Ranger or designated representative before engaging in any of the activities listed below. The terms and conditions of any of the permits required for this contract are as shown on copies attached to the Fire Plan.
       
      1. Blasting and Storage of Explosives and Detonators. (Explosives Permit required by California Health & Safety Code, Section 12101.)
         
      2. Burning.
         
      3. Air Pollution. (Issued by local State or County Air Pollution Control Districts, as applicable.)
         
      4. Camp, Lunch and Warming Fires
         
      5. Welding and Cutting.
         
    3. Regulations for Burning. Before setting any fires whatsoever, the Contractor shall notify the CO of his/her intentions. Special care shall be taken to prevent scorching or causing any damage to adjacent structures, trees, and shrubbery. Piles of material to be burned shall be of such size and so placed that during burning no damage shall result to adjacent objects.
       
    4. Smoking and Fire Rules. Smoking shall not be permitted during fire season, except in a barren area or in an area cleared to mineral soil at least three feet in diameter (CPRC 4423.4). In areas closed to smoking, the CO may approve special areas to be used for smoking. The Contractor shall sign designated smoking areas. Contractor shall post signs regarding smoking and fire rules in conspicuous places for all employees to see. Contractor's supervisory personnel shall require compliance with these rules. Under no circumstances shall smoking be permitted during fire season while employees are operating light or heavy equipment, or walking or working in grass and woodlands.
       
    5. Storage and Parking Areas. Equipment service areas, parking areas, and gas and oil storage areas shall be cleared of all flammable material for a radius of at least 10 feet unless otherwise specified by local administrative unit. Small mobile or stationary internal combustion engine sites shall be cleared of flammable material for a slope distance of at least 10 feet from such engine. The COR shall approve such sites in writing.
       
    6. Welding. Contractor shall confine welding activity to cleared areas having a minimum radius of ten feet measured from place of welding.
       
    7. Blasting. Contractor shall use electric caps only unless otherwise agreed in writing. When blasting is necessary in slash areas, a watchperson equipped with a size 0 or larger shovel with an overall length of not less than 46 inches and a filled backpack can (4 or 5 gallon) with hand pump shall remain in the immediate area for an hour after blasting has been completed.
       
    8. Oil Filter and Glass Jugs. Contractor shall remove from National Forest lands oily rags and used oil filters and shall prohibit use of glass bottles and jugs in Contractor's Operations.
       
    9. Reporting Fires. As soon as feasible but no later than 15 minutes after initial discovery, Contractor shall notify Forest Service of any fires on Contract Area or along roads used by Contractor.
       
    10. Communications. Contractor shall furnish a serviceable telephone, radio-telephone or radio system connecting each operating side with Contractor's headquarters. When such headquarters is at a location which makes communication to it clearly impractical, Forest Service may accept a reasonable alternative location. The communication system shall provide prompt and reliable communications between Contractor's headquarters (or agreed to alternative) and Forest Service via commercial or Forest Service telephone. The communications system shall be operable during Contractor's Operations in Fire Precautionary Period described in Section 3 and during the time fire patrolperson service is required. A radio-equipped fire patrolperson vehicle will satisfy this requirement if in operation during the time required except during PAL levels "D" and "Ev". See Section 5 for other communication requirements when operating on "D" and "Ev" days with hot saw technology. A CB is not acceptable communication because FCC Regulations prohibit commercial use.
       
    11. Fire Patrol Person. Contractor shall furnish a qualified fire patrolperson each operating day when Project Activity Level B or higher is in effect. When on duty, sole responsibility of patrolperson shall be to patrol the operation for prevention and detection of fires, take suppression action where necessary and notify the Forest Service as required by Section 5.
       
      By agreement, one patrolperson may provide patrol on this and adjacent projects or sales. No patrolperson shall be required on Specified Road construction jobs except during clearing operations unless otherwise specified.
       
    12. Time of Snag Felling. Unless the felling of dead trees would interfere with the felling, skidding or yarding of green timber or be a safety hazard, or be prevented under Section 5, required felling of dead trees shall be concurrent with the felling of live timber. There shall be reasonably timely felling of dead trees to facilitate utilization and protection from fire.
       
    13. Clearing of Fuels. Contractor shall clear away, and keep clear, fuels and logging debris as follows:
       

      Welding equipment and stationary log loaders, yarders and other equipment listed in California State Law:

      10 feet slope radius

      Tail or corner haulback blocks:

      5 feet slope radius

      Lines near, between or above blocks:

      Sufficient clearing to prevent line from rubbing on snags, down logs and other dead woody material

     
  5. EMERGENCY MEASURES

    The table set forth below establishes work restrictions and fire precautions that the Contractor must observe at each activity level.  The restrictions are cumulative at each level.
    The Forest Service, in its sole discretion, may change the predicted activity level if the current fire suppression situation, weather and vegetation conditions warrant additional restriction of activities.   Contractor shall obtain the predicted Project Activity Level by calling the following phone number 530-644-6048 press 11before starting work each day.  If practicable, Forest Service will determine the following day’s activity level by 6:00 PM local time.  If predictions made after 6:00 PM are significantly different than originally estimated, Forest Service will inform Contractor when changes in restrictions or industrial precautions are indicated.
    The following definitions shall apply to these Project Activity Levels:
    Cable Yarding Systems:  A yarding system that takes logs from the stump area to a landing using an overhead system of winch-driven cables to which logs are attached with chokers or grapples.
    Hot Saw Technology:  A harvesting system that employs a high-speed (>1100 rpm) rotation felling heads (i.e., full rotation lateral tilt head).
    Sunset:  The time that sunset is reported in the local newspaper for that day.
    Except for Project Activity Level days “Ev after 1:00 PM local time” and “E”, Forest Service may issue substitute precautions(s) of the requirements below.  Such agreements shall prescribe measures to be taken by Contractor to reduce risk of ignition and/or spread of fire.  

    Forest Service may change the Project Activity Levels to other values upon revision of the National Fire Danger Rating System and may change the specific Project Activity Levels and/or requirements when such changes are necessary for the protection of the National Forest.  When sent to Contractor, the revised Project Activity Levels will supersede the levels below.

     


    PROJECT ACTIVITY LEVEL –EMERGENCY PRECAUTIONS
     
      Table version 6/13/2006

    PROJECT ACTIVITY LEVEL

    Level

    Project Activity Requirements

    A

     Minimum required by Section 3
    1.   PAL levels are cumulative, Ev level would include all preceding
                PAL requirements. 

    B

    1.    A fire patrolperson is required for mechanical operations from cessation of operations until 2 hours after operations cease or sunset, which ever occurs first.
           
    2.    Tank truck or trailer shall be on or adjacent to each active landing. 

    3.    When hot saw technology is being used, the tank truck or trailer (B2 above) may serve dual purpose as active landing tank truck provided it shall be kept readily available for use as follows: 
                    a.Within one quarter mile of the operating hot saw technology; and
                    b.Within 10 minutes of the active landing; and
         c. Effective communications exist between hot saw technology and
         active landing.
                 Otherwise, there shall be a tank truck or trailer at both the active landing
                  and within one quarter mile of the operating hot saw technology.
     
          4.   (Additional restrictions specified by the forest.)

     

    C

          1. The following operations are prohibited from 1:00 PM until 8:00 PM
               local time:
                    a. Blasting

    2.  Operations using hot saw technology are prohibited between 1:00 PM and sunset local time.  Hot saw technology operations may continue if Contractor provides a portable fire suppression system capable of extinguishing a 20-foot by 20-foot wild land fire within five (5) minutes of discovery.  The following equipment will meet the requirements above:
    a.    Compressed Air Foam System with minimum requirements of 20 gallons stored energy, 100 feet of 1 inch hose and adjustable 1 inch nozzle, minimum discharge range of 60 feet and 1 spare air cylinder; or
    b.    All terrain tank truck or equivalent capable of traveling throughout the cutting unit, containing not less than 300 gallons of water and complies with all tank truck requirements of Section 3.  All terrain tank truck or equivalent may serve dual purpose as active landing tank truck provided: 
                         1)  Tank truck or equivalent shall be kept readily available to
                          extinguish a fire within 5 minutes of discovery of the operating hot
                          saw technology,  
            ;     2) Tank truck or equivalent shall be no further than 10 minutes
                  travel time to the active landing, 
                 3) A 4-A:80-B:C extinguisher is maintained at the landing fire
                   tool box and,
                 4) Effective communications exist between the hot saw
                   technology, active landing and all terrain tank truck or equivalent.
                     Otherwise there shall be a tank truck at the active landing and an
              all terrain tank truck or equivalent with the hot saw technology.

           3.      (Additional restrictions specified by the forest.)

    D

           1. The following restrictions apply:
                  a. No blasting after 10:00 AM
         b. Welding or cutting of metal only by special permit
         c. No Burning without a permit

            2.  The following activities may not operate after 1:00 PM local time unless
        fire patrolperson(s) walks all areas operated that day once per hour until
        sunset local time and has the capability of notifying the designated
        Forest Service Dispatch Center within fifteen (15) minutes of discovery
        of a fire:
         a. Track-laying equipment
         b. Chipping outside of landings and roadbeds
         c. Equipment using Hot Saw Technology
         d. Chainsaw operations outside of landings and roadbeds
         e. Tree felling operations
          f.  Ripping roads and landings
          g. Mastication
          h. Cable-yarding employing motorized carriages. 

     3. (Additional restrictions specified by the forest.)

     

    E

          1.  The following operations are prohibited:
               a. Blasting
               b. Welding or cutting metal
               c. Burning

    2.  Following activities may operate when fire patrolperson walks from 9:00 AM until local sunset all areas once per hour that were mechanically operated that day.
     
                A.  Activities that may operate all day:

    1. Hauling and loading of logs decked at approved landings.
    2. Hauling and loading of chips piled at approved landings.
    3. Equipment servicing at approved sites.
                4. Roads:  Dust abatement or rock aggregate installation (does not
     include pit or quarry development)
          5. Chainsaw or stroke delimber operation associated with loading at
     approved landing sites.

                B. All other Operations are permitted until 1:00 PM local time subject to
                  the following:
         
                1. When hot saw technology is being used a tractor or other equipment
                 with blade capable of constructing fire line, shall be on standby and  
                 immediately available. Tractor will have effective communications with
                 hot saw technology and be within one quarter mile of  hot saw
                 technology to quickly reach and effectively attack a fire start.

                 C.   (Additional restrictions specified by the forest.)

    E

    The following activities may operate subject to B1. and B2.

    1.   Hauling and loading of logs decked at approved landings.
    2.   Hauling and loading of chips piled at approved landings.
    3.   Equipment at approved sites may be serviced.
    4    Roads:  Dust abatement or rock aggregate installation (does not include pit development).
    5.   Chainsaw operation associated with loading at approved landings.

     


     
  6. REPORTING ALL WILD FIRES

    A.  Contractor's employees shall report all fires as soon as possible but no later than 15 minutes after initial discovery to any of the following Forest Service facilities and/or personnel listed below, but not necessarily in the order shown:

     

    Name

    Office Address and/or telephone

    Home address and/or telephone

    Dispatch Center

    Camino dispatch

    911

    Same

    Nearest FS Station

    Grizzly Flats

    530-622-1600

     

    Project Coordinator

    Barry Callenberger

    530-644-6513/306-4896

    Same

     

     

     

     

     

     

     

     

     

     

     

     
                 When reporting a fire, provide the following information;
                             Your Name;
                             Call back telephone number;
                             Project name;
                             Location;
                                         Legal description (Township, Range, Section); and
                                         Descriptive location (Reference point);
                             Fire Information;
                                         Acres;
                                         Rate of Spread; and
                                         Wind Conditions.

    B.  Contractor's Plan Regarding Personnel.  The Contractor shall, prior to commencing work, furnish the following information relating to key personnel


    Title

    Name

    Address and/or telephone

    Fire Supervisor

    Contrator to Provide

     

    Fire Patrolperson

     

    Contrator to provide

     

     

    EVALUATION

    Members of the El Dorado County Fire Safe Council, the Project Coordinator and members of the Grizzly Flats Fire Safe Council will evaluate the proposals.  Evaluation and selection will be based on experience in doing this type of work, references, cost, and type of equipment to be used by the contractor.

    AVAILABLE FUNDS

    The maximum amount of funds available for contracted services in this grant is approximately  $365,900.  The selected candidate must acknowledge and affirmatively indicate that he/she can provide the tasks outlined in the Scope of Work within this amount.

    PROPOSAL FORMAT

    A qualifying proposal must address all of the following items:

    1. Letter of Interest, including a statement that the proposal will perform outlined services.
    2. Cover Sheet with the following information:
      1. Title of Proposal
      2. Name and Address of Firm
      3. Contact person, Telephone Number and Fax Number.
    3. Understanding of the Project:  The contractor shall provide a brief response that demonstrates an understanding of the fuels treatment within the project area that clearly describes his or her ability to reduce hazardous fuel loads in the project locations.
    4. Approach and Objectives:  The contractor shall briefly outline how their proposal will be responsive to the Scope of Work.  The contractor will also provide a description of equipment they will use in accomplishing the contract.  Mastication equipment should have a self leveling cab with tracks to work on steep ground greater than 30 % slope.  The mastication head should operate at high speeds so that the masticated material will be small in size and not in shreds.  Type of equipment and type of mastication head will be used to determine award of the contract as well as best price per acre.
    5. Qualifications of Key Personnel:  The contractor shall provide the names of the key people who will be working on this project, their role in the project, and a synopsis of their experience relevant to these roles.  Expertise in the development of fuel breaks is highly desirable.
    6. References:  The contractor shall provide a minimum of three recent references from similar or related projects, including an appropriate contact name, telephone number and e-mail address (if available).
    7. Cost Proposal: The contractor shall provide a total project cost as well as a per acre cost that covers all work and responsibilities described in the Project Description and Scope of Work.
    8. Driving Record and Insurance: Contractor must maintain a valid driver’s license. The successful applicant must provide proof of current auto, liability, and workman’s compensation insurance.

    a. Automobile Liability Insurance of not less than $500,000 is required in the event motor vehicles are used by the Contractor. One million dollars ($1,000,000) per accident for bodily injury and property damage combine single limit.
    b. Workers Compensation coverage: Contractor shall maintain workers’ compensationinsurance for all of its employees.
    c. Commercial General Liability Insurance of not less than One Million dollars ($1,000,000) combined single limit per occurrence for personal injury liability, bodily injury and property damage.  One million dollars ($1,000,000) aggregate.

     

    PROJECT MILESTONES

    Milestone

    Timeline

    Release request for proposal

    September 14, 2009

    Site Visit

    October 7, 2009 10 a.m.

    Proposals Due

    October 23, 2009

    Review and Selection of Contractor

    November 6, 2009

    Agreement Signed

    November 13, 2009

    Fuel Break: begin work through completion

    November 13, 2009, through July 2010

    Final grant report of completed project

    July 31, 2010

     

     

    PROPOSAL SUBMISSION

    One original and three copies must be mailed to the El Dorado County Fire Safe Council, P.O. Box 1011, Pollock Pines, CA 95726 and postmarked no later than September 30, 2009.  Receipt of the proposal will be acknowledged via email, if available, or by fax.  No proposals will be accepted after this deadline.  Address any questions to the contact person listed on the first page.

    NONDISCRIMINATION

    The program or activities conducted under this agreement will be in compliance with the nondiscrimination provisions contained in Titles VI and VII of the Civil Rights Act of 1964, as amended; the Civil Rights Restoration Act of 1987 (Public Law 100-259); and other nondiscrimination statutes: namely, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the American's with Disabilities Act of 1990.  They will also be in accordance with regulations of the Secretary of Agriculture (7CFR-15, Subparts A & B), which provide that no person in the United States shall on the grounds of race, color, national origin, gender, religion, marital or family status, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance from the U.S. Department of Agriculture or any agency thereof.