The El Dorado County Fire Safe Council (EDCFSC) has funding available through Title III (Secure Rural Schools and Self Determination
Act) and other federally funded grants for the employment of an Executive Coordinator. Executive Coordinator is an at will position to the Board of
The El Dorado County Fire Safe Council is a California non-profit, Public Benefit Corporation recognized by the Internal Revenue
Service as a 501(c) (3) tax-exempt organization. Education and community outreach are the highest priorities for the Fire Safe Council primarily focusing
on making the citizens aware of the risks of living within a Wildland Urban Interface and what they can do to protect their home and property from wildfire.
The council was organized in September 2001 and currently has over 150 individuals from the public and private sectors on the Council Communication
Network who are committed to making El Dorado County more fire safe and Firewise.
The mission of the EDCFSC is to protect the people of El Dorado County as well as their property from the effects of a potentially catastrophic
wildfire through education, cooperation, innovation and action.
The El Dorado County Fire Safe Council Executive Coordinator will maintain the organization of the EDCFSC to insure the continued operation of
the Fire Safe Council. Among the Coordinator's responsibilities will be to:
- Provide coordination of and administration for the EDCFSC; maintain necessary infrastructure for long-term viability of the EDCFSC.
- Provide outreach and education on the Firewise Communities Program, Defensible Space and other fire safe programs. Secure
funding for and manage ongoing programs such as Green Waste Dumpsters, Senior/Disabled Assistance and the Residential Chipping Program.
- Obtain funding for programs/projects as needed; implement and manage grants received.
- Assist with formation of additional Satellite Fire Safe Councils and Firewise Communities in El Dorado County.
- Account for time spent on fulfilling your duties.
The Executive Coordinator will possess knowledge and skills in the following areas:
- Principles of accounting, budgetary and fiscal control, record keeping and reporting.
- Principles of project management including all Grant Management requirements.
- Standard office applications, including Microsoft Word, Excel and PowerPoint.
- Procedures for grant writing.
- The Firewise Communities Program.
- El Dorado County area.
- Nonprofit organization operation.
- Project management: planning, organizing and supervising programs/projects.
- Writing effective letters, grants, and program/project plans.
- Evaluation of the organization of Fire Safe Council, administrative and budgetary problems and finding workable solutions.
- Setting priorities and meeting critical deadlines.
- Working effectively with others such as those in volunteer organizations, government agencies, private industry and the public.
- Effective verbal and written communication.
- Effective meeting facilitation, including ability to assist with resolution of conflicting points of view.
- Working with the public and making public presentations.
- Recruiting and managing volunteers.
- Public relations.
RESPONSIBILITIES / SCOPE OF WORK:
The successful Executive Coordinator will work with the EDCFSC Board of Directors to maintain existing programs and projects
and to develop and secure funding for new programs and projects.
- Provide educational seminars and presentations to members of the community
- No less than one presentation per month
- Meet with the EDCFSC Board and committees monthly
- Satellite councils status
- Existing grant status
- Percent complete
- Funds expended (direct and overhead)
- Funds remaining
- Proposed grant status
- Unresolved issues
- Meet with the "Satellite" councils and their boards
- Facilitate the formation of new councils
- Inspire communities to create new councils
- Help them through the process (Bylaws, leadership etc.)
- Assist in the submission and tracking of grants for the fire safe activities
- Administer the execution of grants that are approved (Variable hours based on approved grant administrative funds)
- Administer the chipper program, green waste dumpster program and senior assist program.
- Meet with State, County and local fire agencies as required
- Attend County Board of Supervisors meetings and make presentations as required
- Other duties as assigned
Total estimated monthly hours = 24
The maximum amount of funds available for services in this grant is $40,000 including travel and expenses. The Fire Safe Council will pay for actual
services performed at a rate of $30.00 per hour. Applicant must acknowledge and affirmatively indicate that he/she can provide such services
within this amount. Incentives for securing grant funding will be considered.
The $40,000 max (about 24hrs/monthly) from Title III could be augmented by allowing additional hours to be charged to grants for program admin.
Our estimated income from grants for FY 2011/2012 is only about $136,000 which would only add about 2hrs/week but the incentive factor for obtaining grant
funding would be built in. The more grants; the more funding; the more hours per week.
A qualifying proposal must address all of the following items:
- Letter of Interest, including a statement that the proposal will perform outlined services.
- Cover Sheet with the following information:
- Title of Proposal
- Name and Address of the applicant
- Contact information, Telephone Number and email address.
- Understanding of the Project: The applicant shall provide a brief response that demonstrates an understanding of
the project that clearly describes his or her ability to complete the project.
- Approach and Objectives: The applicant shall briefly outline how their proposal will be responsive to the Scope of Work.
- Relevant experience and technical competence.
- Three references who have knowledge of the applicant's work.
|Release of RFP
||May 2, 2011
||May 23, 2011
||Week of June 1, 2011
|Review and Selection
||By June 13, 2011
||June 24, 2011
||July 1, 2011
||June 30, 2012
One original and three copies plus an electronic copy of proposal (CD or by email in MS Word format) must be received no later than 4 p.m.
on May 23, 2011. Proposals should be addressed to: El Dorado County Fire Safe Council, P.O.Box 1011, Diamond Springs, CA 95623. Faxed or
late proposals will not be accepted.
Board of Detector's of the El Dorado County Fire Safe Council will evaluate the Executive Coordinator's performance on a quarterly basis.
Success will be measured by completion of work tasks and by the level of commitment to the community. Implementing the recommendations for
programs, projects and making a Firewise Community's within EDCFSC.
The El Dorado County Fire Safe Council Board of Directors will review the proposals. In reviewing the proposal the selection criteria will
include (but not be limited to) the following:
- Applicant's level of responsiveness in preparing the Request for Proposal, including the Scope of Work.
- Applicant's experience in meeting facilitation, effective communication, project management, outreach and education,
and other background relative to the project.
- Applicant's familiarity with the Firewise Communities Program and the El Dorado County region.
The program or activities conducted under this agreement will be in compliance with the nondiscrimination provisions contained
in Titles VI and VII of the Civil Rights Act of 1964, as amended; the Civil Rights Restoration Act of 1987 (Public Law 100-259);
and other nondiscrimination statutes: namely, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments
of 1972, the Age Discrimination Act of 1975, and American's With Disabilities Act of 1990. They will also be in accordance with
regulations of the Secretary of Agriculture (7CFR-15, Subparts A & B), which provide that no person in the United States shall on the
grounds of race, color, national origin, gender, religion, marital or family status, be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance from
the U.S. Department of Agriculture or any agency thereof.