REQUEST FOR PROPOSALS
FOR CONTRACTED SERVICES TO THE
EL DORADO COUNTY FIRE SAFE COUNCIL
||March 25, 2005
Proposals must be mailed to the
address below and postmarked
no later than April 22, 2005.
GRIZZLY FLATS COMMUNITY WILDFIRE
PROTECTION PLAN (CWPP)
Vicki D. Yorty, Executive Coordinator
El Dorado County Fire Safe Council
P.O. Box 1011
Pollock Pines, CA 95726
The El Dorado County Fire Safe Council has received a grant for
twenty-one thousand eight hundred and twenty-three dollars ($21,823) in funding from
the El Dorado County Board of Supervisors using their Federal Forest Reserve (Title
III) funds. These funds will be used to develop a Community Wildfire Protection
Plan (CWPP) for the Grizzly Flats community.
The El Dorado County Fire Safe Council received a grant from
the United States Forest Service in June 2003, under the Economic Recovery/National
Fire Plan to do a Community Action Plan (CAP) for Grizzly Flats. This grant was
completed and delivered to the residents of Grizzly Flats as well as an Evacuation
Plan and a Biomass Utilization Plan, as per the grant requirements. Members of the
El Dorado County Fire Safe Council identified the Grizzly Flats area as one of the
highest priorities for wildfire safety planning during their strategic planning
meetings. Grizzly Flats was also included as a high priority in the El Dorado
County Wildfire Protection Plan adopted by the Council in November 2004. We have
included this project as one in our long range planning for the El Dorado County
Fire Safe Council. This community is identified in the Federal Register (dated
8/17/01) as a Community At Risk for wildfire. Because there has not been a major
wildfire in this community for many years, the likelihood of one occurring within
this general area is extremely high.
Grizzly Flats is an isolated rural community in south central El
Dorado County. The community is surrounded on all sides by public land, mostly the
Eldorado National Forest. Many residents have moved to Grizzly Flats because of its
beauty, natural resources and isolation. Building of new homes in this community
has increased dramatically over the past decade. The community of Grizzly Flats
encompasses approximately 1,670 acres, is made of up 1,235 parcels with
approximately 500 homes that have been built or are in the process of being build.
Grizzly Flats has been identified in the Healthy Forests Initiative as one of seven
proposed Environmental Assessment Demonstration Projects in the United States.
This project is named the "Last Chance Fuels Reduction Project" and it was selected
because past history indicates a high likelihood of a major wildfire occurring
within this general area.
During the process of developing their Community Action Plan, a
core group of community residents organized to form the Grizzly Flats Fire Safe
Council in mid-2004. This Council has an approved set of Bylaws, elected governing
officers and holds monthly meetings to organize fire safe projects and promote wild
fire public education efforts. They have hand delivered the evacuation plan
developed in the CAP along with other public education materials to permanent
residents and have mailed this information to non-resident property owners. They
have also held various community clean-up days, participated in fairs and other
public special events, and have graduated over two dozen residents in the Community
Emergency Response Team (CERT) training sponsored by the El Dorado County Office
of Emergency Services. These CERT members will continue to work closely with many
agencies in emergency and disaster preparedness.
Severe wildfires in recent years prompted several communities and
Fire Safe Councils to independently craft plans for addressing wildfire risk in their
immediate vicinity. A rush of similar planning efforts was spurred on by language
in Title I of the Healthy Forest Restoration Act (HFRA) of November 2003, which
defined CWPP and granted priority to fund hazardous fuel reduction projects in areas
where a CWPP was in place. The development of the Grizzly Flats Community Wildfire
Protection Plan (GFCWPP) is the next step in helping to make this community more
fire safe and to define and prioritize specific fuels reduction projects for
The El Dorado County Wildfire Protection Plan provides specific
guidelines for the development of community-based CWPPs. The EDCWPP is currently being
digitized and will be available on the EDCFSC website at edcfiresafe.org in the near
future. A CD containing the plan can be obtained by contacting the Executive
Coordinator at email@example.com. Because the format and process for CWPP
development in the HFRA was vague, the Society of American Foresters, the National
Association of State Foresters, Communities Committee, Western Governors' Association,
and the National Association of Counties combined their expertise to write and
distribute a straight forward guide on how to create and implement CWPPs that are
HFRA-compliant. "Preparing a Community Wildfire Protection Plan: A Handbook for
Wildland-Urban Interface Communities" dated March 2004 has been included as an
appendix in the EDCWPP (Appendix L) and can be downloaded at:
The Grizzly Flats Community Wildfire Protection Plan, when
approved by the El Dorado County Fire Safe Council, will be incorporated into the
EDCWPP and updated as necessary.
The Contractor will be hired as a subcontractor to the El Dorado
County Fire Safe Council. Limited grant funds are available for postage, supplies
RESPONSIBILITIES / SCOPE OF WORK
The Contractor for the Grizzly Flats Community Wildfire Protection
Plan will be responsible for the following tasks in accordance with the EDCWPP:
- Convene decision makers. Form a
core team made up of representatives from the appropriate local governments,
local fire authorities, and state and federal agencies responsible for management.
- Involve Federal Agencies. Identify
and engage local representatives of the Eldorado National Forest (ENF), California
Department of Forestry and Fire Protection (CDF), and other management agencies as
- Engage Interested Parties. Contact
and encourage active involvement in plan development from a broad range of
interested organizations and stakeholders including the Grizzly Flats Fire Safe
Council, the Grizzly Flats Community Services District (CSD) and others.
- Establish a Community Base Map.
Using the Community Action Plan as a starting point, work with partners to
establish a base line map of the community that defines the Community WUI and
displays inhabited areas at risk, forested areas that contain critical human
infrastructure, and forest areas at risk for large scale fire disturbances.
- Recommended Step 5.a by the EDCFSC:
Develop a Community Hazard Assessment and Defensibility Analysis (See Hazard
Assessment & Defensibility Analysis in Appendix E.)
Work with partners to:
Describe potential fire spread (a
function of the fuel complex, etc., using CDF and ENF Hazard Severity Zone
Describe protection capabilities,
access, fire support infrastructure, and the potential for urban conflagration.
Determine First Run Damage Potential
expressed in numbers of structures to be defended or likely to be lost.
Step 5.b: Develop a Community Risk Assessment. Work
with partners to develop a community risk assessment that considers the risk of
fire ignitions, homes, businesses, and essential infrastructure at risk, local
preparedness capability and adequacy of evacuation routes, staging areas and
firefighter safety. The ISO rating for the agency providing structural fire
protection shall be considered here. Rate the level of risk for each factor
and incorporate into the base map as appropriate.
- Establish Community Priorities and
Recommendations. Use the base map and community risk assessment to facilitate
a collaborative community discussion that leads to the identification of local
priorities for fuel treatment, reducing structural ignitability, and other issues
of interest, such as improving fire response. This process will be on-going and
consist of a minimum of three public community meetings.
- Develop an Action Plan and Assessment
Strategy. Develop a detailed implementation strategy to accompany the Plan
as well as monitoring plan that will ensure its long term success and maintenance.
- Finalize Community CWPP. Finalize
the CWPP and communicate the results to community and key partners. After the
final CWPP is presented to the community, request that the plan be put on the
next scheduled meeting of the Board of Directors of the EDCFSC for approval and
incorporation into the EDCWPP. Upon approval, the Contractor will submit hard
copies to all stakeholders and a CD that contains the digitized plan to be
placed on the EDCFSC website.
- Provide a methodology for plan update.
The Contractor will make formal recommendations for a process to update the plan
with accomplishments, revision of priorities if necessary and a recommended
schedule for the review process.
- Work with the EDCFSC Executive Coordinator
to identify sources of funding for projects that were identified and recommended
in the GFCWPP.
Applicants must meet the following qualifications:
Applicant must have a California licensed
Registered Professional Forester as part of their RFP response team.
Demonstrated experience in interfacing
with people from various backgrounds, building concensus, and conducting/coordinating
Demonstrated ablity to incorporate data
from various sources and integrate into meaningful information for plan development
and capability to provide a digitized plan on an CD as a final project deliverable.
Demonstrated experience in preparing CWPPs
or local Fire Safe Plans.
Demonstrated relevant experience and
technical competence in fuels management, wildfire prevention, forest management
and emergency evacuation planning.
Demonstrated relevant experience and
technical competence in working with the United States Forest Service, California
Department of Forestry and Fire Protection and the California Forest Practice Act
and related environmental regulations.
Demonstrated experience working in the
Sierra Nevada region/Wildland Urban Interface.
Preferred, but not required, knowledge of
the Grizzly Flats community area and surrounding public and private land.
Members of the El Dorado County Fire Safe Council Board of
Directors and the Grizzly Flats Fire Safe Council will evaluate the proposals. If
necessary, qualifying candidates may be asked to interview with a panel of FSC
The maximum amount of funds available for the Contracted Services
in this grant is $18,000.00. There is additional money in the grant for travel,
printing, supplies, maps and postage. The selected candidate must acknowledge and
affirmatively indicate that he/she can provide the tasks outlined in the Scope of
Work within this amount.
A qualifying proposal must address the following items:
Name and address of the respondent to
Contact person and phone number.
Concept paper outlining Contractor's
approach to accomplishing proposed scope of work within designated time line.
Resumes of all staff who will work on
the program and their hourly rates, if applicable.
Relevant experience and technical
Proposed budget and billing rates.
Three references who have knowledge of
the respondent's work.
|Release request for proposal
||March 25, 2005
||April 22, 2005
|Review and Selection of Contractor(s)
||April 29, 2005
||May 6, 2005
||May 16, 2005
|1st Quarter report due FSC
||August 24, 2005
|2nd Quarter report due
||November 16, 2005
|Grant Funds Exhausted
Final report/plan due to EDCFSC BOD
|January 18, 2006
|Copies of approved CWPP to stakeholders
||January 31, 2006
One original and three copies must be mailed to the El Dorado
County Fire Safe Council, P.O. Box 1011, Diamond Springs, CA 95619 and postmarked
no later than April 22, 2005. . Receipt of the proposal will be acknowledged
via email, if available, or by fax. No proposals will be accepted after this deadline.
Address any questions to the contact person listed on the first page.
The program or activities conducted under this agreement will
be in compliance with the nondiscrimination provisions contained in Titles VI and
VII of the Civil Rights Act of 1964, as amended; the Civil Rights Restoration Act
of 1987 (Public Law 100-259); and other nondiscrimination statutes: namely, Section
504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972,
the Age Discrimination Act of 1975, and the American's with Disabilities Act of 1990.
They will also be in accordance with regulations of the Secretary of Agriculture
(7CFR-15, Subparts A & B), which provide that no person in the United States shall
on the grounds of race, color, national origin, gender, religion, marital or family
status, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity receiving
federal financial assistance from the U.S. Department of Agriculture or any agency