REQUEST FOR PROPOSALS
FOR CONTRACTED SERVICES TO THE
EL DORADO COUNTY FIRE SAFE COUNCIL
||March 25, 2005
Proposals must be mailed to the address
below and postmarked
no later than April 22, 2005.
SLY PARK CORRIDOR COMMUNITY ACTION
Vicki D. Yorty, Executive Coordinator
El Dorado County Fire Safe Council
P.O. Box 1011
Pollock Pines, CA 95726
The El Dorado County Fire Safe Council (EDCFSC) has received
a grant for seventeen thousand one hundred and fifty dollars ($17,150) in funding
from the United States Forest Service under the State and Private Forest, Economic
Recovery Program. The breakdown of this funding is $13,000 for Contracted Services,
$1,580 for surveys and supplies, $720 for travel and $1,850 for mailing. Additionally
there is a commitment of non-federal match to these funds of ten thousand four hundred (
$10,400) for EDCFSC staff support, GIS assistance, public education materials and
community in-kind matches. These funds will be used to develop a Community Action Plan
for the Sly Park Corridor, an area of approximately 60 square miles, generally
considered the greater Pollock Pines community region. A map of the area can be
downloaded from the EDCFSC website at www.edcfiresafe.org under "Map Library select Pollock Pines/Camino.
Most all of the areas included are in Very High Fire Hazard areas as determined by the
California Department of Forestry and Fire Protection and Pollock Pines is identified
as a Community At Risk on the Federal Register dated August 2001. This is also the
approximate sphere of influence of El Dorado County Fire Protection District Station
#17 located in central Pollock Pines. The plan will identify landowners that are
adjacent to public land, provide wildfire safety public education to residents at
community meetings, develop a proposed emergency evacuation plan for the corridor
and develop a biomass utilization plan. Other outcomes of this project, in addition
to the plan itself, will be providing the property owners and residents in each small
area with the information to define and prioritize their community-specific needs and
the best way to maximize available resources through both public and private
collaboration. This will include working with all public agency and private
stakeholders throughout this process with a goal of establishing a Pollock Pines
Fire Safe Council that can address local fire safe issues and advocate these to the
county Fire Safe Council as input to their strategic planning and project
There is currently no formal infrastructure or local government
in this diverse community region, simply people that have chosen to live together in
the same location. Many residents have moved to this area because of its beauty,
natural resources, recreation opportunities and rural atmosphere but are unaware of
the realities of living in the wildland urban interface and must be educated on their
responsibilities for their homes, neighbors and community. Additionally, the Sly Park
Recreation Area and the Eldorado National Forest are popular tourist attractions and
the local businesses rely heavily on these "fire safe uneducated visitors" for their
economic livlihood. During vacation season, the population of this area increases
by thousands of people. In a catastrophic wildland fire event, thousands of people
could face evacuation along the Sly Park Corridor not unlike what was experienced in
the October/November 2003 fires in Southern California. The focus of this grant will
be to bring together residents, businesses, public and private stakeholders to begin
this planning process and educate everyone on ways to make this area more fire safe
and better prepared to face a wildland fire disaster situation. As is so often
repeated in the Sierra Nevadas "It is not if, but when we will face wildland fire."
Pollock Pines has a rich history in the development of California.
It was a major pre-historic and historic trans-Sierra transportation corridor. This
area also encompasses multiple river watersheds and is a major consumptive water source
for El Dorado County. It was a Pony Express station and a stop for the overland
wagons between Sacramento and the Tahoe Basin during the silver mining era in Nevada.
There are two federal historic monuments to these historic milestones located at
Sportman's Hall in eastern Pollock Pines. This area is truly a historic treasure as
well as an end destination for tourists from all over the world.
The Sly Park Corridor has been recognized as a top priority in the
past two years' Strategic Planning meetings of the El Dorado County Fire Safe Council
(EDCFSC). Additionally, the Sly Park Corridor has been included as a top priority in
the El Dorado County Wildfire Protection Plan that was approved by EDCFSC Board of
Directors on November 10, 2004 and has been incorporated into the County's
Multi-hazard Disaster Mitigation Plan being developed by the Office of Emergency
The goal of this Request For Proposal is to hire a Contractor(s)
to work with the residents in the Sly Park Corridor and interface with local, state
and federal fire agencies in the development of a Community Action Plan. The
Contractor will perform community outreach to the residents of the Sly Park Corridor
and participate in meetings with community residents to obtain input for the development
of this plan. This input should include, but not be limited to, developing an initial
assessment of residential areas that are at the highest risk for wildland fires,
determine the priorities of the residents, what are their concerns particularly as
pertaining to wildfire safety, and what would be their recommendations for elements
to include in the plan.
This project will bring together all stakeholders in the Sly Park
Corridor-residents, businesses, public fire protection agencies such as USFS, CDF,
and local districts, commercial interests, and local county government agencies.
The Contractor will work with various public agencies and residents to identify
parcels that are adjacent to public land.
The Contractor will solicit participation of residents on a local
action team that will be representative of various neighborhoods and interests in
the community. This team will assist the in the development of their community
action plan and help to determine measures to assess community progress in achieving
objectives identified in the plan. This local action team could also be the "seed
group" for the formation of the local community Fire Safe Council.
Part of the Community Action Plan should include identifying:
(1) fuel reduction projects that would deliver products to market; (2) treated areas
that could serve as demonstration projects; (3) evacuation routes and potential public
assembly places for residents; and (4) possible technology transfer, market assessments
and feasibility studies relating to biomass utilization.
The Contractor will be hired as a subcontractor to the El Dorado
County Fire Safe Council. Limited grant funds are available for postage, supplies
and mileage. Matching funds for this grant include the assistance of the EDCFSC
Executive Coordinator and other staff to help coordinate the community meetings,
mapping resources, and public education materials.
RESPONSIBILITIES / SCOPE OF WORK
The Contractor for the Sly Park Corridor Community Action Plan
will be responsible for the following tasks:
- Identify landowners that are adjacent to
public land and advise all residents on defensible space requirements for their
property through public and neighborhood-based meetings;
- Use successful projects or homes that have
cleared defensible space as demonstration areas for educating residents;
- Develop and coordinate public input to be
included in the draft Community Action Plan;
- Work with US Forest Service (USFS), California
Department of Forestry and Fire Protection (CDF), the El Dorado Irrigation District,
Sierra Pacific Industries, the El Dorado County Fire Protection District and other
stakeholders to obtain information on current projects and future plans for area;
- Create maps with input from this data and
document priorities; develop initial evacuation plan based on maps, take back for
review from community and public/private partners, coordinate with EDCFSC for
consistency with the County Wildfire Protection Plan;
- Document results of public review,
coordinate with public/private partners, review by EDC departments as required,
submit to EDCFSC for draft concept approval;
- Distribute to all partners for final comment,
incorporate comments and prepare final maps, emergency evacuation plans, and final
Community Action Plan, reproduce copies of plan and distribute to all stakeholders;
- Conduct a public meeting to present final
Community Action Plan to community residents.
- Prepare monthly progress reports for EDCFSC
meeting and assist FSC Executive Coordinator in preparation of quarterly reports
to USFS; and
- Work with the EDCFSC Executive Coordinator
to identify sources of additional funding for projects that were identified and
recommended in the Community Action Plan and to provide continuing funding for
Applicants must meet the following qualifications:
Demonstrated experience in interfacing with
people from various backgrounds, building concensus, and conducting/coordinating
Demonstrated ablity to incorporate data
from various sources and integrate into meaningful information for plan development
and capability to provide a digitized plan on an CD as a final project deliverable.
Demonstrated relevant experience and technical
competence in fuels management, wildfire prevention, forest management and emergency
Demonstrated relevant experience and technical
competence in working with the United States Forest Service, California Department
of Forestry and Fire Protection and the California Forest Practice Act and related
Demonstrated experience working in the Sierra
Nevada region/Wildland Urban Interface.
Preferred, but not required, knowledge of
the Sly Park Corridor greater community area and surrounding public and private
Applicant may be a California licensed
Registered Professional Forester but this is not a requirement.
Members of the El Dorado County Fire Safe Council Board of Directors
will evaluate the proposals. If necessary, qualifying candidates may be asked to
interview with a panel of FSC representatives.
The maximum amount of funds available for the services of a
Registered Professional Forester/Contracted Services in this grant is $13,000.00.
The selected candidate must acknowledge and affirmatively indicate that he/she can
provide the tasks outlined in the Scope of Work within this amount.
A qualifying proposal must address the following items:
Name and address of the respondent to the
Contact person and phone number.
Concept paper outlining Contractor's approach
to accomplishing proposed scope of work within designated time line.
Resumes of all staff who will work on the
program and their hourly rates, if applicable.
Relevant experience and technical competence.
Proposed budget and billing rates.
Three references who have knowledge of the
|Release request for proposal
||March 25, 2005
||April 22, 2005
|Review and Selection of Contractor(s)
||April 29, 2005
||May 6, 2005
||May 16, 2005
|Grant Funds Exhausted
||January 31, 2006
|Final report due to USFS
||April 30, 2006
One original and three copies must be mailed to the El Dorado
County Fire Safe Council, P.O. Box 1011, Diamond Springs, CA 95619 and postmarked no
later than April 22, 2005. . Receipt of the proposal will be acknowledged
via email, if available, or by fax. No proposals will be accepted after this deadline.
Address any questions to the contact person listed on the first page.
The program or activities conducted under this agreement will be
in compliance with the nondiscrimination provisions contained in Titles VI and VII of
the Civil Rights Act of 1964, as amended; the Civil Rights Restoration Act of 1987
(Public Law 100-259); and other nondiscrimination statutes: namely, Section 504 of
the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the
Age Discrimination Act of 1975, and the American's with Disabilities Act of 1990.
They will also be in accordance with regulations of the Secretary of Agriculture
(7CFR-15, Subparts A & B), which provide that no person in the United States shall
on the grounds of race, color, national origin, gender, religion, marital or family
status, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity receiving
federal financial assistance from the U.S. Department of Agriculture or any agency